4th Ad Hoc Meeting Minutes

4th Ad Hoc Meeting
June 25, 2005
Saturday

Attendance

1986 Ruel Manalo
Nilo Manangan
1990 Jaime Aguilera
1991 Lizza de Leon
Agnes
1992 Robert Alto
1995 Rey Nonnato Leyesa
1996 Roberto
1997 Alena Joy Mendoza
1998 Michael Perez
1999 Joy Carido
Jennyfer Rosales
2000 Carmi Laylo
Dante Yema
2002 Franco Emman Von Cena
2001 Rubelardo Katigbak, Jr.
2004 Dan Paolo Yema

Agenda:

1. Per batch status
a. Coordination
b. Collection
2. Review of agreements
3. Committee reports
4. Surfacing of issues/concerns/challenges
-Resolution of issues
5. Action planning
6. Others

Discussion

1. Per batch status

BATCH INFORMED/TOTAL REMARKS
1986 16-22/25  P1,500 collection
 P15,000 pledge
1987 - -
1988 - -
1989 - -
1990 wala pa, starting pa lang ang coordination
1991 8/36
1992 15/39
 6 alumni abroad
 Dec 10-preferred date
 in kind pledges from alumni abroad
 difficulty in coordination
1993 - -
1994 - -
1995 20/44
 3 pledges from alumni abroad plus 1 from boy b.
 P15000 pledge
1996 30/36  P2,000 collection
 P15,000 pledge
1997 10-15/45
1998 30-45 P15,000 pledge
1999 36/47
2000 20+/45
2001 34/46 may extra funds
2002 30/46
2003 - -
2004 - -

2. Review of Agreements

a. December 10, 2005 Grand Alumni Homecoming
b. No more registration fee on the day of the event
c. Souvenirs
 P200 per souvenir package. The package will include:
 One (1) T-shirt
 One (1) Key chain
 One (1) Pin

 Producers – Melvin & Boy B.
 Pin Design - Owl

3. Committee Reports

So far, `yung Souvenir Program Committee pa lang ang may
development. Go Kuya Mykel!

4. Surfacing of Issues/Concerns/Challenges - Resolution of
Issues

Issues:
 Alumni ID
 Coordination ng batches
 P500
- batch 2000 – 2005, produce what they can
 Money accountability
 Parking
 Lasing paano uuwi
 Transportation
 Deadline of pledges – September 24, 2005


----------------------------------------------YOSI BREAK-------------
------------------------------

 Expenses
 Lunch for the guests/faculty (50 covers @ P200 each) ---
P10,000
 Venue -------------------------------------------------------
----- P20,000
Stage – P10,000
Sound system/mobile – P10,000
 Cocktail – P100 per head
 Plaques -----------------------------------------------------
----- P5,000

5. Action Planning

Calendar of Events

June 25, 2005 – start sending letters to alumni and guests
July 20, 2005 – 12-1:30pm, YM, report on coordination & collection
Aug 24, 2005 – 12-1:30pm, YM, committees to do concepts
Sept 24, 2005 – 5th Ad Hoc meeting
Dec 10, 2005 – Grand Alumni Homecoming

6. Others


BATCH TASK BOOTH
1986 Program invitation Loading station
1987 Motorcade Water station
1988 Venue -wala pa-
1989 -wala pa-
1990 DVD
1991 -wala pa-
1992 -wala pa-
1993 -wala pa-
1994 -wala pa-
1995 -wala pa-
1996 Games -wala pa-
1997 -wala pa-
1998 Souvenir -wala pa-
1999 Souvenir -wala pa-
2000 Souvenir Tiangge (tentative)
2001 Souvenir -wala pa-
2002 Henna Tattoo (tentative)
2003 -wala pa-
2004 -wala pa-


• Venue
Lipa City Cultural Center ( for the Opening Ceremony, Mass, & Alumni
Ball)
LCSHS School Grounds (for the Fair)

• Motorcade - Fun Run route (for more details, refer to Boy
B.'s illustration)
• Gains from booths:
30% The Scholar
70% Batch fund
• All committees and batches shall submit committee reports
and booth franchise proposals by Sept. 24, 2005